BelTox values the importance of protecting your privacy and personal data. To ensure transparency and security, our privacy statement as set forth below will inform you about the nature, scope and purpose of the personal data processed by us. We have established a privacy policy as part of our ongoing commitment to be transparent about how we use your data and keep them safe and to address the new standards introduced by the European data protection law known as the General Data Protection Regulation (GDPR).

  1. Purposes of the information collection and data processing

BelTox collects and processes your personal data in order to provide you with the information and services linked to your BelTox membership. BelTox is the sole owner of the information collected and will not sell, share or rent this information to others in ways different from what is disclosed in this statement.

  1. Categories of personal data

Personal information refers to any information that you voluntarily submit to us and that identifies you. This information includes:

  • First name and last name, email, phone, address, job title and company.
  • Other data that you have provided while contacting us, especially using the contact, download or signup forms on our website.
  • Data that you have sent to us through an online survey or email.

Personal information can also include information about any transactions, both free and paid, that you enter into the website.

To improve our website and services, we also may collect data sent by your web browser, such as information about your browser, your IP address and your operating system.

  1. Data recipients and processing parties

We do not sell or rent your personal information to third parties. We do not share your personal information, except as provided in this privacy policy. We use third party data processors to process personal data on our behalf if needed. Such service providers support BelTox, especially relating to hosting and operating the website, improving the website and sending e-mail newsletters.

These processors may be located outside the European Union.

Our content may link to third party websites to provide relevant references. We are not responsible for such external content, which may contain separate privacy policies and data processing disclosures.

We may disclose your personal information if required by law, regulation or other legal subpoena or warrant. We may also disclose your personal information to a regulatory or law enforcement agency if we believe it to be necessary to protect the rights, property or personal safety of BelTox, its members or any third party.

  1. Webpage and cookies policies

When you visit our website, our system may automatically collect information about your visit, such as your browser type, your IP address and the referring website. This collection may be done in conjunction with our vendors responsible for the functionality of the website.

BelTox uses performance cookies or analytics cookies to collect information about your use of the website and enable us to improve the way it works. You may refuse to accept cookies from the website at any time by activating the setting on your browser, which allows you to refuse cookies. Further information about the procedure to follow in order to disable cookies can be found on your internet browser provider’s website via your help screen.

  1. Email communications and newsletters

If you have given us your e-mail address for purposes of communication or promotion, we will use your data to contact you or send emails relating to your interests. You may revoke your consent to being contacted by e-mail any time, by stating your wish to unsubscribe to the BelTox secretary. Users who no longer wish to receive the BelTox newsletter may opt out of receiving these communications by informing the BelTox secretary or by using the unsubscribe option at the bottom of each newsflash and newsletter.

Furthermore, we may make use of e-mail tracking technology to obtain data if you open an e-mail or if you click on links in an e-mail. This data will be used only by BelTox to help us prioritize follow ups based on perceived communications relevance. We will not make use of personal data unique to you, such as your IP address, your device and browser information or the time and number of times you open an email or click on a link.

  1. Technical and organizational data protection and retention

BelTox operates using commercially reasonable technical and organizational measures to protect your personal data against abuse and loss. We store such data in secure environments. We provide guidance to BelTox steering committee members having access to personal data and data protection best practices, and require them to consent to the confidentiality standards. While we use all reasonable efforts to protect your personal information, we cannot guarantee the absolute security of your data submitted through our website.

We will retain your information for the period necessary to fulfill the purposes outlined in this privacy policy unless a longer retention period is required or allowed by law.

  1. Rights and contact information

Upon request, we will provide you with information as to whether and what personal data we store in relation to you. Should your personal data be incorrect, you may have it rectified. You may also revoke your consent to use your personal data in the future, in whole or in parts, or request deletion of your personal data.

Please feel free to direct such requests, or other questions and comments regarding this privacy statement or the privacy practices to the BelTox secretary at admin@beltox.be, who is your primary contact for the GDPR issues, or the BelTox president.